Remote hiring is no longer a novelty—it’s the norm. At Artemis Recruits, we’ve built our business on matching exceptional remote talent with growing teams worldwide. But a huge part of our success lies not just in the people—but in the systems we use to track, organize, and optimize every step of the process.
Two tools we’ve tested extensively in our hiring workflows are Airtable and Notion. Both are powerful. Both are flexible. But only one became our go-to for remote hiring operations.
In this post, we’re sharing our full verdict—what worked, what didn’t, and what you should consider if you’re scaling a remote team.
Why the Right Tool Matters in Remote Hiring
Remote hiring introduces unique challenges:
- Multiple stakeholders spread across time zones
- No face-to-face interactions
- Tracking hundreds of candidates across different pipelines
- Documentation overload (think tests, CVs, call notes, evaluations)
Without a streamlined system, things get lost, hiring gets delayed, and great candidates fall through the cracks.
That’s why choosing the right platform—whether it’s Airtable, Notion, or something else—is mission-critical.
Airtable for Remote Hiring: What We Liked
Pros:
- Highly customizable databases: Airtable’s spreadsheet-database hybrid made it easy to track candidates by role, stage, recruiter, and more.
- Great for structured data: When you’re handling hundreds of applicants, having clear columns and filters is a huge time-saver.
- Linked records: We could link candidates to job listings, interviewers, and scorecards.
- Automations: Airtable’s native automations and integrations with Zapier/Make helped us auto-tag candidates, send follow-ups, and sync with Slack.
Cons:
- Limited content flexibility: Notes, templates, and documents were clunky compared to Notion.
- UI not beginner-friendly: New recruiters often found Airtable overwhelming.
- Mobile experience is limited: Team members on the go struggled with editing and navigation.
Our experience: Airtable is fantastic if your team thrives on structured data, consistent processes, and custom views. But it lacked flexibility when we wanted to scale collaboration beyond the recruitment team.
Notion for Remote Hiring: What We Liked
Pros:
- All-in-one workspace: Notion’s blocks let us build applicant databases, templates, SOPs, meeting notes, and onboarding checklists in one place.
- Better collaboration: Commenting, sharing, and assigning tasks was seamless.
- Beautiful UI: The layout encouraged our team to actually use the tool daily.
- Easier documentation: Writing interview feedback or adding updates was as simple as writing a doc.
Cons:
- Filtering isn’t as powerful: Compared to Airtable, advanced sorting and filtering was clunkier.
- Can get messy: Without naming conventions and structure, databases can become chaotic.
- Performance lag: With heavy pages or slow connections, it can lag.
Our experience: Notion was unbeatable for team-wide clarity and async collaboration. While less powerful in terms of data management, it made documentation and visibility far better for growing remote teams.
Airtable vs. Notion: What We Use at Artemis Recruits
We tried both for 90 days across:
- Job posting & intake forms
- Applicant tracking
- Interview coordination
- Client update tracking
- Team workflows (scorecards, updates, etc.)
Our verdict?
We use Notion as our primary hub—especially for documentation, team communication, and process tracking.
But we’ve integrated Airtable as a backend database for high-volume applicant pipelines that need advanced sorting and analytics.
The hybrid setup works. Notion helps us stay lean, transparent, and collaborative. Airtable gives us control when it comes to deep candidate filtering and workflows.
Recommendations for Hiring Remote Talent
If you’re deciding between the two:
- Choose Airtable if:
- You hire at scale
- You need complex data filtering
- You want deep integration with analytics and automation tools
- Choose Notion if:
- You’re building systems from scratch
- You want to encourage cross-functional collaboration
- You value ease of use and documentation clarity
- Combine both if:
- You want the best of both worlds
- You’re serious about building a long-term remote hiring machine
FAQs: Remote Talent Tools
1. Can I use Notion alone to manage remote hiring?
Yes—for lean teams, it works well. But for complex workflows, pair it with Airtable.
2. Is Airtable or Notion better for onboarding remote hires?
Notion. It’s more intuitive for wikis, process docs, and task management.
3. Can Airtable and Notion integrate?
Yes. Tools like Zapier and Make can connect them for syncing data.
4. What’s the learning curve like?
Airtable has a steeper learning curve. Notion is more beginner-friendly.
5. Which tool is better for tracking remote talent pipelines?
Airtable wins for volume. Notion wins for collaboration.
Build Your Remote Hiring Stack Thoughtfully
Remote hiring isn’t just about filling roles. It’s about creating systems that attract, nurture, and retain remote talent in a way that aligns with your company’s pace and culture.
At Artemis Recruits, we don’t just recommend tools—we test them in our own remote hiring pipelines. The key is to start small, optimize what works, and upgrade as you grow.
Ready to Build a Remote Team That Thrives?
Artemis Recruits helps startups, solopreneurs, and lean companies scale with top-tier remote talent—and we don’t stop at hiring. Our team supports you with onboarding systems, performance management, and team culture.
Book a consultation with Artemis Recruits and start building your global team today.
Let’s build remote teams that work—together.
Visit our website to learn more about our services and explore our resources.
Leave a Reply